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How To Choose The Perfect Copier For Your Office

Perfect Copier For Your Office

Office efficiency and productivity have increased over the years as technology has advanced. Instead of needing to have both a copier and a copier to get tasks done, it is best to get a solid combination of both, with the addition of other amazing features. 

Multifunction printers of MFPs combine color copiers and printers to simplify the workplace. Along with copying and printing, these machines can fax and scan to locations such as email, USBs, and cloud-based services. The more advanced models can be customized with finishing options like hole punching, sorting, and stapling. These MFPs are made to meet business printing needs while cutting supply costs and increasing workflow. They can be leased or purchased, and an array of accessories is available for most models. 

Finding the right copier for your business can be a bit overwhelming. Before making a decision about what copier to get, it is a good idea to compare models by looking at their key features. This will help you choose which features you need and discover the software and accessories that are available. Here are some of the features that you can consider so that you can choose the right copier for you:

Print speed

Print speed is one of the most important specs to look at when you get a copier. Print speed is usually listed on spec sheets as ppm, meaning pages per minute. You will want to find a copier with enough speed to keep your workflow running as smoothly as possible. If you do not print in high volumes, a lower speed will be fine for your business. It is recommended that you get a minimum of 25 to 30 ppm for microbusinesses and a minimum of 45 to 50 ppm for SMBs with average printing needs. 

Paper capacity

You will find the paper capacity of a copier on its spec sheet as well as the sizes of paper it can print on. It is recommended to find an A3 or A4 copier for an SMB. A3 machines can use paper of up to 11.7 x 16.5 inches, and A4 machines can use paper up to 8.3 x 11.7 inches. The most common machines will be one of these two types. The best choice depends on the sizes and types of paper you use the most. 

Scanning

Almost all office copiers have built-in scanners, but not every machine has an automatic document feeder or duplex scanning abilities. Document feeders are a must if you want to scan a large volume of documents. The duplex feature enables double-sided scanning. You can also check the optical resolution of the copier’s scanner if you want to scan images as well as Word documents. 

Graphics

Production copiers have different graphics specs from office copiers. On production copiers, a resolution of 2400 x 2400 dpi is standard, and color management is essential. Office copiers that are mainly used for word documents have much lower resolutions. If you are not sure what level of graphics you need, you can reach out to a representative from the manufacturer and discuss what you will be using the copier for. 

If you wish to own a copier, you can contact Copier leasing services in Fort Lauderdale and discuss what you need as well as the features that the copiers come with. If you are not ready to buy a copier, you can always lease one. You can contact your local leasing company, and they can help you get the copier that is best suited for your needs. 

If you need a copier in Fort Lauderdale, you can contact Fort Lauderdale at (954) 379-8408. They can help you with copier lease in Fort Lauderdale, copier rental in Fort Lauderdale, and copier repair in Fort Lauderdale.